Head of Logistics Department

26-July-2024

About Action Against Hunger 

Action Against Hunger is an international, non-governmental humanitarian organization that takes decisive action against the causes and effects of hunger through implementing relief and development programs in different countries of the world.

Action Against Hunger was established in 1979 and has led the global fight against hunger for more than 40 years in over 50 countries, saving the lives of children and working with communities before and after disasters to enable people provide for themselves, see their children grow up strong and build prosperous communities. Working with communities in such humanitarian context, we recognize that our programs and operations put out teams in contact with children and vulnerable adults who may be particularly at risk of harm and abuse.

About the Country Program in Ethiopia 

Action Against Hunger’s Ethiopia country office was established in 1985 in response to severe drought and subsequent famine, implementing relief and development projects in Tigray, Amhara and Oromia regions. Action against Hunger currently operates in six regions of Ethiopia (Amhara, Benishangul Gumuz, Gambella, Somali, Oromia and Tigray) and in Addis Ababa city administration responding to different crisis and building people’s resilience through a multi-sectoral strategy where nutrition, Food Security and Livelihoods, WASH, and Mental Health and Psychosocial Support activities are integrated to have a meaningful impact on people’s resilience.

With more than 8,900+staff in over 50 countries, last year, we helped 28 million children and their families across 55 countries. We have a country team of over 900 staff in 17 regional and satellite offices. Our main donors in Ethiopia in 2023/24 are BHA, ECHO, EU RESET, UNHCR, UNICEF, GAC, GFFO, BPRM, SIDA, EHF, FAO, WFP, CIAA, Dutch Government and others.

I. Summary of position   

To deliver and implement strategic management of all the logistics aspects of the Country Office and the day-to-day security. Design and align all logistics policies and procedures and lead in coordinating all logistics activities at mission level and for the provision of proper support to programs.

Purpose

Lead the department in implementing logistics policies to ensure strong logistical performance and provide effective support on procurement, fleet management, and warehouse management. 

Engagement

The person in this role will regularly communicate and coordinate with the heads of departments, field coordinators, and program managers. They will work closely and collaborate with the Finance Head of Department, Deputy Country Director – Support, and other senior team members. Externally, they will work closely with other member organizations, potential suppliers, local contractors, NGOs, and INGOs to build an effective network for the Country Office.

Delivery

Deliver high-quality outputs to significantly contribute to program goals and maintain a reputation for quality and reliability, consistently providing services in line with the organization's policies and principles.

II. Essential Job Duties

The Head of Logistics is expected to execute and deliver the following activities: 

• Develop and maintain an updated logistics strategy for the Country office.

• Be overall custodian of all warehouses and institute best practices in managing and tracking the movement of inventory in and out of the warehouses.

• Lead the process of developing (and/or) implementing Action Against Hunger standards which govern key logistics functions.

• Participate in program development processes to ensure that the country office adequately addresses logistics priorities in program designs, forecasts logistics needs, and program designs/budgets are premised on concrete/updated data/assumptions (especially updated price forecasts)

• Lead the process of developing and executing annual logistics plans, which enable the country office to effectively execute and realize its core strategic priorities. These plans will include: procurement, fleet management, facilities management and security plans.

• Avail logistics data to other departments to facilitate the establishment of the country strategy.

• Develop and update fleet management guidelines, train staff on managing rented and organizational vehicles and institute best practices in tracking their movement on a monthly basis.

• In collaboration with the Support Service Director, ICT Manager, and Regional IT Specialist develop protocols for managing equipment and inventory in the country mission.

• Conduct monthly analysis of data, do trend analysis, initiate corrective measures (if needed), and report on the progress of all logistics priorities.

• Conduct monthly visits to all project locations to assess logistics standards and performance against standards; identify and address key risks timely.

• Participate in the development and updating of country-level security plans (in alignment with the country office strategic plan).

• Conduct ongoing landscape analysis, uses this info to update security plans and ensure that all-important risks are identified and addressed timely.

• In collaboration with the Security and Access team conduct monthly security reviews of all Action Against Hunger-Country office.

• Record and produce incident reports using the various tools (SIRO, text, templates, other) and participate in the management of incidents under the supervision of the Support Service Director. 

• Partner with HR to ensure that Action Against Hunger Country office attracts and develops a highly productive team of logistics professionals.

• Coordinates staff capacity development and performance management processes.

• Promotes performance management by ensuring that clear objectives for all logistics team and ensure that objectives are reviewed through constructive feedback and appraisals and a training plan.

III. Supervisory Responsibilities

• Deputy Head of Logistics Supply, Deputy Head of Logistics Warehouse, and Fleet and Premises Manager.

IV. Gender Equality Commitments  

• Foster an environment that reinforces values of people of all genders equal access to information.

• Provide a work environment where people of all genders must be evaluated and promoted based on their skills and performance.

• Promote a safe, secure, and respectful environment for all stakeholders, particularly for children, beneficiaries, and members of staff.

• Help to prevent any type of abuse including workplace harassment and sexual abuse and exploitation.

• Respect beneficiaries’ women, men, children (boys and girls) regardless of gender, sex orientation, disability, religion, race, color, ancestry, national origin, age, or marital status.

• Value and respect all cultures.

V. Physical Demands 

• While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with interruptions. 

• To travel to the field, the employee must attest to a level of physical fitness capable of enduring physically difficult, highly stressful situations which may include the necessity to walk long distances, to eat a limited diet and/or to reside in potentially uncomfortable housing or tents. 

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

VI.  Working Conditions, Travel and Environment 

• The duties of the job require regular job attendance at least five days per week. Must be available to work outside normal office hours or on the weekends as required by contact with the missions, mission security, or other obligations. 
• Must be able to travel as required for standard domestic and international business travel as well as to the missions if appropriate. While visiting the field, the employee may be exposed to precarious settings under high security risks and/or very basic living conditions and outside weather conditions, as well is to infectious diseases.

VII. Required Qualifications 

• Advanced university degree in Logistics, business or other related fields (professional qualifications in logistics management is preferred)

• At least 5 years of senior-level professional experience in a similar role, preferably international experience.

• Extensive experience in developing and executing logistics and security strategies.

VIII. Required Skills & Experience

• Solid experience managing complex logistics operations (including multiple projects, locations and diverse budgets and teams)

• Extensive understanding of logistics standards used by key donors (i.e., USAID/ BHA, BPRM, ECHO, EU, GAC, SIDA, GFFO, CIAA, UNHCR, UNICEF, UNOCHA/EHF, WFP and others)

• Excellent analytical, team management, and communication skills.

• Extensive humanitarian/development industry experience

• Proven Staff Safety and Security experience in developing security comprehension to a variety of staff profiles.

• Willingness to deploy into bases for weeks affected by large-scale security situation

• Experience in developing, reviewing, piloting, and adapting Standard Operating Procedures in medium to complex humanitarian contexts

• A strong ability to analyze strategic Safety and Security trends and develop appropriate plans and responses

• Significant experience in security response, including demonstrated experience working with diverse field teams and being able to move to field locations to realize the same

• Strong interpersonal skills with the ability to initiate good team understanding and people management

• Able to work effectively in a multi-sectoral organization requiring strong communication, planning & organization skills

How To Apply

                                  APPLICATION PROCEDURE

If you are interested, please send your application composed of nonreturnable CV, a Covering Letter with “Head of Logistics Department -Addis Ababa” written in the subject line, and three references, applicants to the following addresses:

Through www.ethiojobs.net 

Deadline: Sunday 04-August-2024

NB: Only shortlisted applicants will be communicated, and the selection process includes a 

technical test and an interview.

Action Against Hunger-USA provides all staff with an _attractive salary & benefits package. We provide equal employment opportunities (EEO) to all employees & qualified applicants for employment without regard to race, color, religion, gender, ancestry, national origin, age, handicap, disability, marital status, or status as a veteran. Action Against Hunger-USA complies with all applicable laws governing nondiscrimination in employment