Senior Gov’t Liaison and Reporting Officer

01-August-2024

About Action Against Hunger 

Action Against Hunger-USA is a global humanitarian organization that takes decisive action against the causes and effects of hunger. We save the lives of malnourished children and we enable entire communities to be free from hunger. With more than 8,000 staff in over 50 countries, our programs reached 17 million people in 2019. 

About the Country Program in Ethiopia 

Action Against Hunger has been operational in Ethiopia since 1984 responding to both chronic and acute needs through a multi-sectoral strategy where nutrition, Food Security and Livelihoods, WASH, and Mental Health and Psychosocial Support activities are integrated to have a meaningful impact on people’s resilience. Action Against Hunger currently operates in 5 different regions (Oromia, Somali, Amhara, Benishangul Gumuz, and Gambella) with a portfolio of 20m USD/year of emergency, resilience building, research, and innovation programs. We have a country team of around 600 staff in 17 regional and satellite offices. Our main donors in Ethiopia in 2020/2021 are BHA, ECHO, Europaid, UNHCR, UNICEF, GFFO, BPRM, SIDA, EHF, WFP, CIAA, and others. 

Summary of position 

The senior Gov’t Liaison and Reporting Officer will execute multiple tasks under the Gov’t Liaison and reporting department.  The overall purpose of the job is to provide administrative, and program support under the supervision of the Gov’t Liaison and Reporting Head of Department to the efficient and smooth functioning of various units in the organization.

The Senior Gov’t Liaison and Reporting Officer role’s purpose, engagement, and delivery are:

Purpose 

The Senior Gov’t Liaison and Reporting Officer will support in the gov’t project proposals, reports and amendments compiling based on the extracts from the donor proposals/reports/amendments as well as handling of administrative affairs. 

This role includes working on the Gov’t project proposals, reports, amendments on timely submission of all deliverables.  Support in compiling the regional annual reports into mission annual report based on the reports received from the field and different departments.  Liaise on the department business related to the federal and regional governmental bureaus.  

Engagement: 

The Senior Gov’t Liaison and Reporting Officer will collaborate closely with, Gov’t Liaison and Reporting Head of Department, as and when required with the program and support teams at capital and filed level as well as with Field Coordinators.

Externally, s/he will liaise and maintain excellent relationships with the federal, regional gov’t partners and local NGOs partners as and when required:

Delivery 

The Senior Gov’t Liaison and Reporting Officer will coordinate and compile the gov’t project proposals, reports and amendments based on extracts from the donor proposals/reports and amendments in a quality and timely manner in line with the Federal and Regional rules, regulations and standards.   

Essential Job Function Duties

Objective 1: Support the Gov’t Liaison & Reporting HoD in the planning, coordination, proofing, and timely compilation of quality government concept notes, proposals, reports and amendments:  

• Support in compiling proposals/ reports based on extracts from donor proposals/reports.
• Support in resolving issues that may arise in the preparation/compiling of regional proposals/reports and alert in case of lack of arguments. 
• Track and ensure the incorporation of comments from the gov’t partners and edits through the gov’t proposals revision stage and deliver high quality finished gov’t proposals and MoUs to the project signatory bureaus.
• Ensure consistency between the donor proposals, amendments and the gov’t proposals and amendments both narratives and budgets.
• Support on a timely compiling and reviewing of gov’t project amendment/time extension based on extracts from the donor amendments/time extensions requests.
• Compile and review the regional annual reports into the mission annual report based on reports received from the field and different departments.
• Compile and review the mission Annual Plan of Operation based on reports received from the field and different departments.
• Support in submission of Annual Plan of Operation, Annual Narrative and Audit reports to ACSO and regional pertinent gov’t bureaus 
• Ensure proclamation No. 1113/2019 reflected proposals reports and other matters 

Objective 2: National NGOs Partnership Management in related to Gov’t proposal, MoU reports amendment:

• Maintain communication with local partners pertinent to Gov’t proposal, MoU, reporting, amendment and M&E commitments of compliance.

• Analyze, Maintain, and document partners’ data/information regarding the gov’t commitments.

• Contribute to developing a partnership management SoP for local partners 

• Support local partners during the gov’t led evaluation as well as supportive supervision.

• Ensure the learning and feedback delivered to improve trends and performances of local partners.

• Facilitate regular dialogue, meeting, desk review and information sharing with partners.

Objective 3: Maintaining documentation and administrative management of government proposals reports and amendments:

• Document electronically gov’t proposals, MoUs, reports, amendments and related material 
• Update/improve government Project, Reporting and Evaluation Tracking Table (PRETT)
• Support the Gov’t Liaison and Reporting HoD when there is workshop in preparing workshop material and presentation; 
• Conduct regular desk audits to ensure government agreements, reports, amendments are properly recorded. 

Objective 4: In the absence of the Gov’t Liaison and Reporting HoD, support tasks related to the planning coordination, proofing, and timely submission of quality government proposals/reports and amendments:

• Coordinate the production and delivery of activity proposals/reports to the regional and federal bureaus.
• Assist/liaise in the production of all government reports with programs, finance Logistics and HR departments;
• Ensure reports meet federal, regional and Action Against Hunger rules, regulations and standards requirements;
• Liaise with the Gov’t Liaison & Reporting HoD to clarify government guidelines;
• Acquire and disseminate updated information regarding regional proposal/report and amendment formats to all concerns.

Objective 5: Perform other tasks as assigned by the Gov’t Liaison & Reporting HoD:

• Support in the production of documents on Mission History.
• In the absence program/support HoDs, attend external meetings and write minutes/ reports;
• Participate in Grant review meetings as and when required
• Participate and take minutes of internal meeting when required;
• Be familiar with the field activities by visiting the interventions regions/zones and woredas; 
• In the absence of the Gov’t Liaison and Reporting HoD, perform the department’s tasks: such as visa, work permit and any business that need to liaise with the federal and regional bureaus;
• Perform other tasks as assigned by the Gov’t Liaison and Reporting HoD. 

Supervisory Responsibilities

• Not applicable 

Gender Equality Commitments  

• Foster an environment that supports the values of women and men, and equal access to information.
• Provide a work environment where women and men must be evaluated and promoted based on their skills and performance.
• Respect beneficiaries’ women, men, children (boys and girls) regardless of gender, sexual orientation, disability, religion, race, color, ancestry, national origin, age, or marital status. 

• Value and respect all cultures. 

Fiscal Responsibility

• Not applicable 

Physical Demands 

• While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with many interruptions. Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working Conditions, Travel, and Environment

• The duties of the job require regular job attendance at least five days per week. Must be available to work outside normal office hours or on the weekends as required.

• Must be able to travel as required for standard domestic business purposes. While performing the duties of this job in the field, the employee may be exposed to precarious settings under high-security risks and/or very basic living conditions and outside weather conditions, as well as to infectious diseases. 

Required Qualifications and Professional Experience

• Minimum of bachelor’s degree in Social /Development/Humanitarian studies or any other related field. 

• 4 years’ experience with INGO or similar environment including knowledge with Ethiopian government rules, regulations. 

Required Skills & Competencies

• Demonstrable experience in project proposal compiling as well as gov’t MoU process and others; 

• Demonstrable experience liaising with federal and regional bureaus 

• Familiarity on gov’t budget presentation including 80/20 regulations

• Ability to adapt and excel in portals and online applications to process request that goes to the governmental bureaus and others  

• Strong logical thinker with ability to positively influence cross departmental and cross working 

• Strong result based, with ability to meet deadlines 

• Good communicator: verbal and written 

• Ability and willingness to adapt the work practices and hours to meet deadlines 

• Highly organized, detail oriented and able to work under pressure 

How To Apply

                  APPLICATION PROCEDURE 

If you are interested, please send your application composed of nonreturnable CV, a Covering Letter with “Senior Gov’t Liaison and Reporting Officer-Addis Ababa” written in the subject line, and three references, applicants to the following addresses:

Through www.ethiojobs.net 

Deadline: Saturday 10- August - 2024

Action Against Hunger-USA provides all staff with an _attractive salary & benefits package. We provide equal employment opportunities (EEO) to all employees & qualified applicants for employment without regard to race, color, religion, gender, ancestry, national origin, age, handicap, disability, marital status, or status as a veteran. Action Against Hunger-USA complies with all applicable laws governing nondiscrimination in employment