Cashier and Storekeeper

Job Purpose:

Cashier and Storekeeper is reporting to the Head of Finance and administration. The role of Casher & Storekeeper is to undertake activities for the achievement of the objectives of SHA through store keeping, handling office management, and cash handling according to the finance manual and other guidelines for the country office. She/he is expected to provide support to the realization for the country programme’s and ensure that there is proper documentation of finance, procurement, HR, settlement, bank statements and other relevant documents.

Key Responsibilities:

• Keeps all financial, purchase and property documents.

• Prepare and/or check cash payments.

• Handle petty cash payment as applicable.

• Make payments to various suppliers and service providers through e-banking system. 

• Assume responsibility for monthly payment of payroll and witholding tax, pension, insurance and other regular payments and fees as assigned. 

• Report procurement on the government online reporting system

• Follow up advances and ensure timely settlement as per the organization’s financial procedures.

• Settle advance payments of the petty cash against written orders and collect original acceptable relevant documents from authorized staff and Stamp as PAID; and have them properly filed.

• Safe custody of organizational documents and properties at his or her disposal as appropriate.

• Check all financial documents are reviewed and approved with appropriate template before payments are effected.

• Effects training payments by collecting letter of participation and attendance from program staffs and prepared payment sheets as per company formats.

• Follow-up any format and document that should be signed by the employees and compile it.

• Ensure that office facilities and materials are used for intended purpose, kept safe and clean.

• Assisting with day-to-day activities of the HR functions and duties.

• Ensure appropriate records, up-to – data inventory and management of store
• Receive and make an inventory count incoming stock with details on delivery order or Waybill, reports any loss or damage in writing to logistics and finance department
• Store properly all materials received according to first in first out inventory system and providing ready access for inventory and inspection and facilitate removal with minimum easy
• Keep stock records and registers of stored items with the Bin and Stock cards
• Balance the Bin cards against the stock cards
• Counts, checks, and supplies items as per approval/authorized store releases
• Makes periodic checks or records against stocks held and reports any inconsistencies to both finance officer and program coordinator without delay
• Make sure that inventory items are stored appropriately with adequate protection against weather, insects & rodents, fire, and theft. Store commodity groups separately.
• Ensure that the warehouse is clean and tidy, safe, and secured always

• Provide logistical, administrative, and financial support and follow-up for substantive meetings.

• Performs other duties as assigned by the supervisor.

Key Relationships:

Internal

• County Management Team,

• Programme Team,

• Finance and Administration Team,

External

• Local Government Authorities,

• Financial Institutions,

• Other International and Local NGOs,

Qualifications/Knowledge and Experience

Essential 

• BA degree in Finance and Accounting or other related field of study from recognized university 
• Must have a minimum of three years of relevant work experience 
• Good knowledge of office package (Word/Excel) is required.
• Good oral and written English skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Good organizational skills and attention to detail.
• Computer literate
• Willingness and ability to be flexible
• Trustworthy and reliable
• Ability to act in a professional and ethical manner

Desirable 

• Good Communications Skill both English and local language
• Excellent inter personnel skills and able to work in a team
• Commitment to and understanding of SHA’s aims, values and principles;

How To Apply

Please download the Application Form and fill it in using the following

https://selfhelpafrica.org/ie/cashier-and-storekeeper/ then upload this along with your CV and a

motivational letter.

Please note incomplete applications will not be considered for shortlisting.

Police vetting is required.

All applicants are encouraged to read through the following safeguarding policies as you make your applications:

1. Code of Conduct
2. Conflict of Interest
3. Child Protection

Women applicants are highly encouraged.

Self Help Africa/United purpose strive to be an equal opportunities employer.