Accountant/ secretary

ABOUT CVM - Comunità Volontari per il mondo

Comunità Volontari per il Mondo (CVM) is a non-profit making Christian Organization based in Ancona, Italy. It was founded in 1978 by a group of people who had deeply dedicated but also had the concern to help people in their struggle to exist in this world irrespective of who are and where they are from. Comunità Volontari per il Mondo(CVM) has been working in Ethiopia since 1995, focusing its work on water, hygiene, and sanitation, HIV prevention, and control through socio-health interventions, promotion of social policies and human rights, promoting social inclusion and minority rights, support for training and access to education, leather sector, socio-economic and micro-credit development, decent work for Domestic Workers and safe migration. CVM is implementing diverse projects in different regions of Ethiopia.

 Major Duties and Responsibilities

• Prepare monthly financial statements, reports and records by collecting, analysing and brief account information

• Reconcile financial discrepancies by collecting and analysing account information

• Secure financial information by completing database backups

• Verify, allocate, post and reconcile transactions

• Review and check expense reports

• Review and reconcile the general ledger regularly

• Maintain electronic and paper records, ensuring information is organized and easily accessible

• Handle incoming and outgoing stock to/from the store and ensure the appropriate person approves all store requisitions before preparing GIV

• Create a unique ID (product code) for each item

• Handle goods receipts notes (GRN), Goods issuing Note (GIN), Goods receiving and Dispatch note /Delivery Order (DO) and ensures that all the proper documentation is handled and managed in a professional way

• Maintain updated and accurate databases of stock items by entering stock-related data into electronic databases.

• Maintain petty cash fund, keep it safe, and prepare cash report with all supporting documents.

• Make cash payments only after getting approval/authorisation from the Responsible authority.

• Keep payments/receipt vouchers and their supporting documents in a safe place

• Reconcile cash accounts with financial documents and update the cash book regularly.

• Request replenishment when the expenditure reaches 75% of the petty cash fund upon authorisation.

• Ensure that, all collections and payments are done against serially pre-numbered cash receipts and cash payment vouchers.

• Intact deposit all collections received from advance settlement or other sources.

• Record daily transactions and CRV & Petty Cash reconciliations on a spread sheet.

• Checks and pays office and guesthouse utilities bill /telephone, fax, water, and electricity.

• Comply with all relevant CVM policies and procedures.

• Ensure the effective and efficient use of all CVM resources to keep costs low

• Scanned and documented all financial documentation.

• Perform all other duties related to the position.

Educational Qualifications and Skills Required:

• BA degree in Accounting

• A minimum of 2 years experience in the related field.

Required skills: 

• Proven accounting experience in the NGO sector.

• Thorough knowledge of basic accounting procedures and principles.

• Experience with creating financial statements.

• Experience with general ledger functions and the month-end/year-end close process

• Excellent Peachtree accounting software user and administration skills.

• Accuracy and attention to detail

• Aptitude for numbers and quantitative skills

SAFEGUARDING ISSUES

CVM is committed to ensuring the safeguarding of our project beneficiaries and staff. It includes but is not limited to sexual harassment, exploitation and abuse, and child abuse. We expect everyone who works for us to share this commitment by understanding and working within the CVM Safeguarding, employee and child protection policies. CVM has a zero-tolerance approach to any harm to, or exploitation of, a vulnerable adult or child by any of our staff, volunteers, partners and consultants. To do so, CVM reserves the right to seek information from job applicants’ current and/or previous employers about incidents of sexual exploitation, sexual abuse and/or sexual harassment that the applicant may have been found guilty of having committed or about which an investigation was in the process of being carried out at the time of the termination of the applicant’s employment with that employer. CVM also has a right to conduct police checks during the recruitment process.

By applying, the job applicant confirms that s/he has no objection to CVM requesting the information specified above. All offers of employment will be subject to satisfactory references and appropriate screening checks

Interested and qualified candidates should send their CV and application letter by including their salary expectations and when you’ll be available along with their relevant documents through www.ethiojobs.net. Or by applying in person and bringing the documents to the CVM office in Sawla.

Note: Use "Accountant " as the subject title of your email.

Applicants who don't fulfil all the above criteria will not be considered.

Only shortlisted applicants will be contacted for an interview.