Import & Export Administrator

Purpose of the Role:

To assist in the co – ordination of all the necessary documentation in compliance with customer regulations. Maintain effective communication regarding import / export orders and track shipments accordingly.  Provide an efficient administration support services to Management.

Key Performance Areas

Support the execution of all elements of import and export administrative operations to ensure that all logistical and organizational duty’s undertaken correctly and accurately by adhering company and governmental regulations and procedures. 

To be a supper user on SAP / ECVS system and support the supply chain department in every aspect of processing such ERP systems.

• Support the Business in meeting its objectives through the timely execution of import & export and processing of administrative duties.

• Coordinating import and export shipments from the origin to destination and ensuring timely delivery by fulfilling import and export compliances and regulations.

• Ensuring a timely, effective, and continuous communication with all stakeholders to the business by establish smooth business relationships, e.g., Suppliers, Banks, Fright forwards, Customs, Carrier company’s and other relevant government offices.

• Managing and compiling import and export shipping documents, obtaining the necessary import and export permits by fulfilling bank and customs requirements.

• Maintain all import and export Document Management Systems (electronic and hard copy) in accordance with Company standards and fit for Audit.

• Demonstrates continuous efforts to work co-operatively and jointly with all supply chain and finance team to provide a quality and seamless outcome. 

• Respond to suppliers, Customs, banks and business unit for any import and export queries / delays and resolve the issue with resolution.

• Ensuring compliance with customs regulations and trade laws, including tariff classifications, valuation, and duty rates. And keep well informed in any of regulations or grade policies changes.

• Implementing a continuous import and export shipment tracking system and provide a status update to internal stakeholder periodically. And maintain such tracking system regularly.

• Perform as requisitioner on SAP, to increase the ease of creating requisitions and answer queries relating to the progress of the procurement process of raising PR and issuing PO. 

• Able to deal with any query in SAP in creating material code, communicating master data and others.

• Support the business by working and monitoring with NBE on reconciliation of import declaration on monthly bases not to be caught in delinquency list. 

• Perform periodic document audits.

• Perform related job as required. 

Department: Procurement & Supply Chain                                          

Reporting to: Procurement and Supply Chain Manager                             

Qualifications

• Bachelor’s Degree in a Commercial, Business, Logistics, or supply chain management field.

• CIPS or Procurement/Logistics/Materials Management qualification would be advantageous.

Experience

• Minimum 5 years’ experience in a similar role on the below listed fields. 

Knowledge

• Solid understanding of the ERP system. Specially in SAP process.

• Solid understanding of ECVS system.

Competencies

• An understanding (or experience) of import and export operation in logistics is advantage. 

• Computer literate and fully conversant with the Microsoft suite of applications 

• Ability to solve practical problems and deal with a variety of variables.

• Ability to handle a number of tasks simultaneously.

• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form

• Good knowledge of in international trade regulations, customs procedure & regulations, and incoterms.

How To Apply

Qualified applicants are invited to submit their application letter and Curriculum vitae only through email address AGET.Jobs@ardaghgroup.com within seven consecutive days and the application should be before the application deadline.

  Application email subject shall state the position title. Failure to comply with the guideline may lead to immediate rejection.

Only shortlisted candidates will be contacted.