Cashier Accountant

JOB DESCRIPTION AND PERSON SPECIFICATION

JOB TITLE: Cashier Accountant

REPORTS TO: Project Finance and Admin. Officer

REPORTING TO POSTHOLDER: None

LOCATION:    Awash Sebat, Afar National Regional State

DURATION & HOURS: one-year contract upon successful completion of a probation period of 60 working days with the possibility of extending the contract 

SALARY: 443 GBP/Month

The purpose of the Cashier accountant position is to provide secretarial, record keeping, and office support services, handle & manage petty cash of the project, and effect payments. In addition, she/he supports the Project Finance and Admin Officer to administer, control, monitor, support asset and materials management, and periodically summarize the extent of financial operations and performance of the project. She/he provides effective and efficient support and advice to the immediate supervisor and project team as required.

Key areas of responsibilities are:

• Prepare payment documents, attendance sheets, and others on all payments the projects are making. 

• Manage project petty cash including preparing of payment and preparation of monthly petty cash reconciliation 

• Handles and manages the project’s petty cash in a generally accepted standard norm.

• Prepare monthly petty cash reports to submit to the designated supervisor

• Review all payments against the budget and established rules and regulations.

• Assist the supervisor in reviewing/ analyse monthly budget monitoring report for timely comment and if any adjustment 

• Manage the operations of the project compound including telephone, electricity, and water, manage office transport

• Handle all materials purchased and stored in a proper manner including fuel coupons and follow up for on-time utilization of the materials with the respective staff.

• Conduct payment, purchase and collect project materials, and deliver all materials purchased and stored to be used for the intended purpose with a checking by the Project Finance and Admin Officer and approved by PC/Team Leader. 

• Assist line manager in verification of source documents for proper approval/authorization before they are filed and recorded;

• Assist in staff recruitment and disciplinary issues.

• Develop close working relationships with all staff 

• Develop and implement a system to ensure efficient use and safety of the project equipment, including timely and appropriate maintenance and monitoring of costs 

• Conduct payment for different purchases, community and partners staff trainings, project staff and any other payments checked by project finance and admin and approved by project coordinator/Team Leader

• Ensures that all unused official documents and vouchers of the organization are properly registered and are available in sufficient quantity.

• Maintains filing of financial documents and reports;

• Reports and follows up on outstanding & unsettled payments and receipts.

• Maintain office records and reference files on various subjects for easy access and reference;

• Prepare a monthly petty cash report and submit to the line manager.

• Handle all incoming and outgoing correspondences, file in chronological order 

• Assist in ensuring that all procurement documents field in a good manner;

• Keeps project plan document for procurement in a separate file for reference;

• Ensures the accuracy of procurement documents and integrity of the procurement process;

• Make sure to follow the procedures of the procurement Manual;

These essential functions are not to be interpreted as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required. All work responsibilities are subject to having performance goals and/or targets established.

Our Values 

Investing in smallholder farming is the number one way to combat poverty in rural Africa. Farm Africa is a leading NGO specialising in growing agriculture, protecting the environment and developing businesses in rural Africa. 

EXPERT: Expertise and insightful evidence-based solutions are at the heart of everything Farm Africa does.  

GROUNDED: Our teams and partners work closely with local communities, engaging them in every level of decision-making.  

IMPACTFUL: We deliver long lasting change for farmers, their families, and the environments they live in.  

BOLD: We model innovative approaches and are not afraid to challenge strategies that are failing.

How To Apply

Those who meet the above requirements should submit their short CV (maximum of 2 pages) and a cover letter (maximum 1 page) to https://airtable.com/appxUBDFS7iZ3dwOu/shr0dptZ6orzi53nz by 12 September 2024. 

Only short-listed candidates will be contacted.

Farm Africa is an equal opportunity employer and promotes gender equity. Canvassing will lead to automatic disqualification. Farm Africa does not charge a fee at any stage of the recruitment process. (E.g. Application, interview, meeting, processing, training or any other fees).